Food Vendors

FOOD VENDOR AGREEMENT

ENTITLEMENTS

The Event will provide you (“Vendor”) with the following:

• 10’ x 10’ operational space (Vendor/purchaser provides tent and furnishings)
• Reserved parking and staff admission credentials
• Opportunity to sell signature menu items
• Opportunity to promote your company on-site with coupons, menus, promotional materials, and name-identified, uniformed employees.

ACCEPTANCE
Applicants will be notified of their status on or before August 23, 2024.  Applicants who are accepted will receive an agreement and an information packet containing your Food Vendor staff credentials and parking passes.

MENU ITEMS AND PRICING
Each vendor is encouraged to sell no more than four menu items to showcase their best.  All menu items must be listed on Vendor Application before the event.

BEVERAGES
Vendors are not allowed to sell alcoholic beverages. A request to sell specialty beverages must be submitted along with your application for approval by OASIS FUN FEST.

CHARACTER OF EXHIBIT
The Oasis Fun Fest reserves the right to prohibit the display of any article that, in its sole discretion, is not in keeping with the nature and character of the event. To ensure the safety of all participants, fire regulations, health, and all other applicable ordinances must be strictly observed. The vendor must comply with all state, city, and county health code provisions. The vendor must submit verification of food establishment and vendor permit with the application by August 23, 2024.

ORDINANCES
Vendors must abide by all fire safety laws set by the state, city, and county fire departments. The vendor is responsible for having required fire extinguishers, tanks, and hoses inspected by a local, reputable company. Vendors are responsible for taking all propane tanks off-site with them at the end of the event.

INSTALLATION OF EXHIBITS

Load-in for all Vendors will be as follows:

• Between the hours of 7:30 a.m. to 9:45 a.m. on Saturday, August 31, 2024.
• All Vendors MUST BE completely set up by 9:45 a.m. on Saturday, August 31, 2024.
• The hours of operation will be Saturday, August 31 from 10 a.m. – 3 p.m.
• Load-out will commence after 4 p.m. on Saturday, August 31 when the park has cleared. Load out with a vehicle may only begin when the crowd has cleared, and OASIS FUN FEST Coordinators give the Vendor express permission. Any items unclaimed by the Vendor as of 5 p.m. on the day after the event shall become the property of Oasis Christian Center.

SPACE ASSIGNMENTS
Oasis Fun Fest has complete control of event diagrams and space assignment and reserves the right to make modifications to event diagrams that are believed to be accurate but only warranted to be approximate. Further, OASIS FUN FEST reserves the right to assign space(s) in such a manner as it deems appropriate in its sole and absolute discretion, notwithstanding the foregoing.

ASSIGNMENT, SUBLETTING OF EVENT SPACE
No Vendor shall assign, sublet or share the event space allotted to such Vendor without the knowledge and written consent of OASIS FUN FEST. No products, parts, accessories, or other goods, souvenirs, catalogs, etc. bearing names or other forms of advertising other than that of the Vendor may be displayed. No firm or organization not assigned event space shall be permitted to solicit business within the event areas.

USE OF SPACE
OASIS FUN FEST reserves the right to restrict Vendor exhibits which, because of safety, noise, method of operation, materials, or display, in the opinion of OASIS FUN FEST, may detract from the general character of the event as a whole. Accordingly, at its sole discretion, OASIS FUN FEST may prohibit such exhibits from being kept or utilized by Vendor in or around the Event area, in which event; Vendor shall immediately remove such exhibits as directed by OASIS FUN FEST. OASIS FUN FEST reserves the right to prohibit any equipment that is deemed unsafe or appears to be unreasonable in OASIS FUN FEST’s judgment. All equipment and heavy machinery must be cleared and approved in writing and in advance by OASIS FUN FEST staff. All demonstrations or promotional activities must be confined within the limits of the Vendor Event Space. Demonstrations or activities that cause annoyance to neighboring Vendors, such as flashing lights or noise or obstruct walk space or prevent ready access to a nearby booth, will not be permitted.

FOOD VENDOR SIGNAGE
Vendors are required to bring their signage. Vendors are prohibited from altering menu items or prices throughout the entire duration of the event. Please ensure all menu items and prices are correctly spelled and listed on the application.

CANCELLATION BY VENDORS
As occupancy of the Event space is the essence of the Agreement, no refunds shall be made in connection with any Rental Space Fee after the acceptance of said fee by OASIS FUN FEST.

FORCE MAJEURE
The OASIS FUN FEST will take place rain or shine. The Festival shall not be liable for any cancellations, delays, or failures in performance due to circumstances beyond its control. In case of cancellation of the Event or unavailability of the Event Space for specified use due to war, governmental action or order, the act of God including, but not limited to, weather, fire, strike, labor disputes, or any other cause beyond Oasis Fun Fest’s control, this agreement shall terminate, and the Vendor shall be entitled to the return of the Rental Space Fee for the Event Space less an amount equal to the total costs and expenses incurred by Oasis Fun Fest in connection with the preparation of Vendor’s Event Space. Refund of the Rental Space Fee (or a portion thereof, as applicable) as provided in this section, shall be the exclusive remedy of the Vendor against Oasis Fun Fest or its representatives, employees, agents, invitees, licensees, affiliates, and all other related parties in the case the Event is canceled or rescheduled, or the Event Space is unavailable for use. In case of damage to the Vendor through war, governmental action or order, or act of God, including, but not limited to, weather fire, strike, labor disputes, or any other cause beyond Oasis Fun Fest‘s control, the Vendor expressly waives all liability and completely releases and holds harmless Oasis Fun Fest of and from any and all claims for damage to person and property and agrees that Oasis Fun Fest shall have no liability whatsoever.

INSURANCE AND LIABILITY
Prior to The Festival, food vendors must show proof of General Liability insurance ($500,000 per occurrence) and name OASIS FUN FEST, as additional insured. Proof of insurance MUST BE RECEIVED NO LATER THAN August 23, 2024. In no event, shall OASIS FUN FEST, nor their representatives, contractors, nor corporate sponsors of the event be responsible for any injury, loss, or damage that may occur to the Vendor’s employees, agents, contractors, representatives, or property from any cause whatsoever. The Vendor’s responsible for protecting machinery, perishables, and exhibits so that no injury will result to the public visitors, guests, persons, or property. If the property is not properly maintained, it will be promptly withdrawn from the event site. All property of the Vendor, including foodstuff and other perishables, is understood to remain in Vendor’s care, custody, and control in transit to, from, or within the confines of the event are subject to the Rules and Regulations. On signing the Agreement, the Vendors expressly release, hold, keep, save harmless, and indemnify the foregoing persons and entities, named organizations and committees, and individuals from and against all claims for such a loss, damage, or injury. Vendors must carry appropriate insurance through such carriers and containing such limits, terms, and conditions as OASIS FUN FEST or event sites may require and shall deliver to OASIS FUN FEST copies of all such policies of insurance and/or certificates thereof as either OASIS FUN FEST or Event sites may request.

RULES AND REGULATIONS
Should Vendor fail to strictly adhere to and follow the Rules and Regulations set by OASIS FUN FEST, then Vendor shall be in default under this Agreement. OASIS FUN FEST may immediately terminate this Agreement upon notice to Vendor. In the event of a default by the Vendor, the Vendor shall forfeit as liquidated damages the amount paid by him for his Event Space, regardless of whether or not OASIS FUN FEST enters into a further lease for the Event Space involved. Said damages are agreed to in no way constitute a penalty but rather a reasonable estimate of OASIS FUN FEST’s damages which are incalculable with any degree of certainty.

AMENDMENTS

OASIS FUN FEST reserves the right to make changes to these rules (the “Rules and Regulations”) as seen fit.